OSHKI-PIMACHE-O-WIN: THE WENJACK EDUCATION INSTITUTE
POSITION DESCRIPTION
Position Title: Bookkeeper
Hours of work: Flexible / 21 hours a week
Location: 106 Centennial Square
Reports to: Director of Operations
Appointment: Contract
Salary: $24.03 per hour
WHO WE ARE:
OSHKI-WENJACK’s mission is to achieve excellence as a leader in the innovative design and delivery of quality post-secondary and training programs which meet the holistic educational needs of Nishnawbe Aski Nation and other learners in a safe, inclusive, supportive, and culturally enriched learning environment.
VISION STATEMENT:
OSHKI-WENJACK is the Institute of choice for Indigenous learners and provides holistic, expert- designed, and accredited post-secondary and training programs. OSHKI-WENJACK builds self- awareness in learners and empowers them to contribute to the community, economic and cultural growth of Nishnawbe Aski Nation and other communities.
POSITION SUMMARY
Reporting to the Director of Finance, this part time position is focused on 4 key areas:
Reconciling invoices, banking, Accounts Payable and general financial related administrative duties. In each function the bookkeeper must ensure they are detail orientated.
KEY RESPONSIBILITIES
- Record invoices using Ellucian/ Colleague software.
- Process travel advances
- Process employee claims for accommodations, living expenses, committee meetings, daycare, any emergencies, and participant costs.
- Ensure expenditures are approved by authorized personnel
- Prepare cheque requisitions for invoices
- Verify budgeted amount has been allocated for the preceding requests
- Maintain filing systems with hard copies of all documents
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- Assist with preparing quarterly reports for internal and external reports
- Coordinate and liaise with Finance Officer
Other Duties
- Take personal responsibility to increase sensitivity, awareness, and implementation of
Oshki-Wenjack’s cultural teachings and organizational practices in both professional conduct and work-related deliverables.
- Access and utilize Elders and Knowledge holders for teachings and guidance as it relates to work deliverables.
- Be prepared to work in conjunction with the philosophy and mandate of the Institute.
- Adhere to the Policies and Procedures as set by the Institute.
- Always maintain professionalism.
- Adhere to the Code of Ethics and positive relationship building.
- Regular attendance and conduct at work according to the requirements of Oshki-
Wenjack’s Policies and Procedures.
COMPETENCIES REQUIRED
Specific Knowledge:
- Knowledge of Indigenous culture, traditions, and Indigenous communities
- Accounting principles
- Data entry
- Spreadsheets
- Invoicing
Skills and Attributes
- Accuracy
- Efficient interpersonal skills
- Reliability
- Team player
- Self motivated
QUALIFICATIONS AND REQUIREMENTS
Required
- Post-secondary diploma in Office Administration, Business Accounting or Business
Administration with 2 to 3 years of progressive experience.
- Experience in a post-secondary setting would be considered an asset.
- Equivalencies may be considered.
- Ellucian/Colleague software experience
- Microsoft Excel, Word, and Outlook
WORKING CONDITIONS
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- Fast paced environment
- Repetitive tasks
- Work under pressure
- Tight deadlines
ADDITIONAL INFORMATION
The Bookkeeper position is based at the Centennial Square location; however, all employees may be required to work across other sites or at home from time to time.
Health & Safety
All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve health and safety.
Job type: Part-Time Contract with potential for extension
Schedule:
- Flexible
- Day shift
- Monday to Friday
- In-person
Experience:
License/ Certification:
Employment is subject to:
- Proof of Education requirements
- Proof of any licenses or certifications
- Must sign an Oath of Confidentiality
- Must be willing to work a flexible 21-hour work week.
- Oshki is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, Oshki has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.
The above statements are the general functions of the position, and should not be interpreted as a detailed description of all the work requirements that may pertain to the job.
This position description will be reviewed on an annual basis and may be subject to change.
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Closing Date: August 8th at 5:00 p.m. EST
Individuals who feel they are qualified are invited to submit a cover letter (quoting the above position title) along with a current resume, and three (3) work related references to:
HR@OSHKI.CA
Please write the title of the position you are applying for in the subject line of the email.
We thank all those who apply, however only those selected for an interview will be contacted.
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Job Type: Fixed term contract
Contract length: 12 months
Pay: $24.03 per hour
Benefits:
- Company events
- Flexible schedule
Flexible Language Requirement:
Schedule:
Ability to commute/relocate:
- Thunder Bay, ON P7E 1H3: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have 2 years experience being a book keeper?
- Please provide a cover letter outlining relevant and demonstrated experience. Applications without a cover letter will not be reviewed.
Education:
- Secondary School (preferred)
Experience:
- Bookkeeping: 2 years (required)
Work Location: In person
Expected start date: 2024-05-21