Location: Toronto-661 University
Department: Payroll Services
The Role
To provide Payroll Services for the processing of Payroll and Benefits transactions. The position ensures that the Agency’s payroll, inclusive of hourly, salary, part time, union/non-union employees of Public Health Ontario is processed within established timelines as per payroll policies, collective agreements and business requirements.
Key Responsibilities
- Working closely with the People Experience Team(PEX) acts as a point of escalation and provides guidance in response to a range of payroll inquiries (e.g., completion of payroll transactions, contract deductions, payroll earnings, coding of time entry for hours worked, questions on accrual balances re: vacation, overtime) from Agency Managers and staff (all levels) based on application of established payroll processes and practices, Collective Agreements and payroll legislation;
- Plays an active role in reviewing inquiries sent to the Payroll inbox, in investigating these inquiries and takes necessary actions to bring them to a timely resolution
- Processes bi-weekly payroll, ensuring compliance with all applicable legislation, PHO’s policies and procedures and Collective Agreements;
- Audit payroll output as per established standard operating procedures (SOPs) prior to finalizing and transmitting the payroll, to ensure accuracy;
- Reviews and reconciles third party payroll remittances, and completes Cheque Requisition;
- Receives and run reports on employee changes entered into the HRIS by the People Experience Team (PEX) and interfaced to the payroll system via ADP Databridge. Reviews and verifies the changes for accuracy, and that transactions are in compliance with the Collective Agreements, Employment Standards Act and payroll control policies;
- Reconcile WFN Employee Changes report against the HRIS Business Transaction report to ensure all applicable changes interfaced to payroll and changes that did not interface are investigated and the change is manually entered into WFN and audited
- Process all applicable payroll requirements as defined by the change to the employee e.g. new hire, rate change retro, top-up, pay adjustments, termination pay, ROE etc. ;
- Yearend reconciliation and processing of T4 earnings and Employer Health Tax;
- Validate and process Form T2200 ;
- Review/reconcile pension contributions and finalize Member Data Collection (MDC) reporting for terminations and yearend reporting;
- Calculate and process Pension Adjustments;
- Review hours worked, and follow-up with Timekeepers and Managers to ensure hours are approved and export the hours to Payroll for processing in a timely and accurate manner aligned with pay period close deadlines;
- Review and correct errors resulting from hours upload to Payroll, and take appropriate action to resolve and process;
- Provides support with time entry and accrual updates;
- Coordinates with PEX and HR Systems with providingadvice and support to Attendance Coordinators, Managers and Timekeepers regarding internal policies/procedures on Attendance Management, and validates the accuracy of their transactions as required;
- Coordinate with Human Resources and our pension providers to ensure accurate and timely deduction of employee contributions and buyback;
- Assists employees with Online Self Service registration to the Payroll System;
- In conjunction with Finance and the external auditors, gather employee samples and reports needed to aid in the validation of the internal controls and data integrity;
- Provides advice and guidance to Department timekeepers regarding internal policies/procedures on the recording of staff transactions;
- Collects Payroll mail and distributes accordingly;
- Provides assistance on projects related to the development and implementation of payroll procedures; systems and practices;
- Other duties as assigned.
Knowledge And Skills
- Knowledge of standard payroll principles/practices and legislative requirements for applying knowledge and skills to apply Collective Agreements;
- Analytical with proficiency in using Excel to perform a variety of manual payroll related calculations (e.g., maternity top-up, severances, pensions, retroactive payments);
Education And Experience
- Three years of community college or an undergraduate degree from a university and Certification as a Payroll Compliance Practitioner (PCP);
- Minimum 5 Years’ experience in processing a full cycle payroll: Experience processing unionized payroll in a multi-functional environment
- Proficient with various computerized payroll systems, and MS Office software including: ADP-Workforce Now, Workday. Intermediate to Advance Excel
Attributes And Competencies
- Ability to trouble shoot and resolve conflicts with a high degree of emotional intelligence with the situation at hand, environment and customer in question
- Oral and written communication skills to respond to a range of inquiries from management and staff across PHO, clarifying payroll related processes, procedures, the application of policies and payroll related legislation, and to discuss and resolve payroll discrepancies;
- Ability to effectively communicate with auditors during year end audits and to respond to their inquiries
- Demonstrated ability to work under pressure, within tight deadlines and to exercise tact and discretion in dealing with sensitive and confidential information.
- Excellent attention to detail and a consistent high level of accuracy.
Duration: Contract (Fixed Term), 9 month(s)
Hours of Work: Full time, 36.25 hours per week
Compensation Group:Ontario Public Service Employees Union
Salary :$36.79 - $42.84
Posting Date: 07-9-2024
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Closing Date: 07-19-2024
Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.
Note: Internal candidates will be considered first.
While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.
PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to HR_Inquiries@oahpp.ca. Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.