Blue Chip Logistics is a third party logistics company providing transportation services to manufactures, distribution centres and shippers. We are proud to be a local BC company founded on strong values and the solid belief that we only succeed when our customers and partners succeed.
The Invoicing and Accounts Payable Administrator requires a mature individual, and someone who works well on their own initiative. This role works closely with the Administration Manager, Admin team and Operations team.
Key Responsibilities
- Act as first point of contact with all vendors regarding payment
- Effectively communicate and liaise with vendors and Operations departments to resolve all A/P inquiries and discrepancies.
- Respond to vendor inquiries in a timely and professional manner.
- Review and monitor A/P aging.
- Call or email vendors for their invoice and back up documents (POD / BOL) to speed up the invoicing process.
- Manage weekly cheque runs -- produces and reviews cheques, EFTs and other electronic payments plus prepare vendor cheques for mailing.
- Print and prepare documents for scanning, either manually or paperless.
- Review vendor submitted documents including BOL / POD making sure the documents received match the enterprise transportation management system and resolve any discrepancies. Identify relevant reference numbers from the invoice to the enterprise transportation management system, review agreed to rates and vendor information
- Prepare documents for the billing process, making sure AR and AP balance to GL codes making any necessary adjustments with respect to receivables and payables accounts.
- Label documents and scan to the enterprise transportation management system and then distribute documents.
- Once invoices have been checked, update billing, accrual and audit registers making sure all information is correct and GL distribution is accurate.
- Input invoice information, upload documents and process invoicing through external customer portals.
- Maintain vendor records in the enterprise transportation management system, create new vendor profiles using the vendor set up packages that are received from the vendor making sure all documents are present, signed and accurate
Mandatory Qualifications & Skills
- Attention to detail is paramount.
- Two to five years’ experience in invoicing and accounts payables.
- Transportation experience in trucking or logistics is a plus.
- Effective communication and problem-solving skills are required on a daily basis.
- A desire to learn and continuously improve.
The salary for this position will be commensurate with experience. We offer an exciting, enjoyable work environment, competitive benefits package as well as many company sponsored events.