Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operations of our office. Your responsibilities will include providing administrative support, managing phone calls, organizing documents, and assisting with various clerical tasks. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.
Duties:
- Answer and direct phone calls in a professional and courteous manner
- Collect preliminary intake information through screening process
- Manage incoming and outgoing mail, emails, and faxes
- Maintain office supplies inventory and place orders as needed
- Prepare and edit documents, reports, and presentations
- Perform data entry tasks and maintain accurate records
- Assist with bookkeeping tasks using QuickBooks software
- Provide general administrative support to staff members
Experience:
- Post secondary education related to the field of administration
- Proven experience as an Administrative Assistant or similar role
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with office equipment such as printers, copiers, and fax machines
- Knowledge of phone systems and ability to handle multiple phone lines
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Attention to detail and accuracy in all work performed
- Ability to maintain confidentiality of sensitive information
- Experience with Client Relation Management systems
Job Types: Part-time, Fixed term contract
Contract length: 8 months
Pay: $27.00 per hour
Expected hours: 20 – 25 per week
Benefits:
Schedule:
Ability to commute/relocate:
- Toronto, ON M9W 3Z7: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- Administrative: 2 years (required)
Work Location: Hybrid remote in Toronto, ON M9W 3Z7
Application deadline: 2024-04-19
Expected start date: 2024-05-06