"People Moving Energy"
#WorkForPVT
- Family Orientated
- Competitive Wages
- Referral Programs
- Great Health Benefits
- RRSP Matching
- Career Progression Opportunities
- Steady, Reliable Work
- Safety-Focused Work Environment
- Equal Opportunities
- Community Involvement
ABOUT PVT GROUP:
PVT is one of the largest privately owned energy service companies in Western Canada, serving a wide variety of oil and gas clients for nearly 20 years. PVT offers fluid, vac, and sand hauling services throughout Western Canada.
Our top-quality execution starts with our people. We take pride in having a team built on integrity and professionalism. The pride our team has coupled with industry leading expertise ensures the highest quality service for clients. The team’s strong work ethic guarantees consistent and effective solutions to satisfy customer needs and sets PVT apart from competitors.
A MESSAGE FROM THE OWNER:
At PVT Group, we focus very heavily on company culture. We feel in order to set up our employees and company for success, we need to promote and sustain a working environment that is professional and inclusive for all. This philosophy has guided PVT this far very successfully and will lead us forward for years to come.
POSITION SUMMARY:
The Accounts Receivable Administrator is responsible for performing data entry and related duties, including ticket entry, invoicing, uploading to customer portals, resolving account irregularities, and maintaining a professional relationship with customers.
JOB DUTIES & RESPONSIBILITIES:
- Gather tickets from AR inbox and enter them in Axon.
- Invoice and master invoices for customers on a daily, weekly, and monthly basis.
- Communicate with customers to obtain the required coding and approvals needed to invoice promptly.
- Pull tickets approved in customer portals (e.g. Automatize, Payload, etc.) for invoicing
- Upload invoices to customer portals (Cortex, Ariba, Open Invoice, etc.) daily.
- Help with Payroll checks and assist in resolving issues.
- Run periodic AR reports regularly, ensuring that any invoice disputes and issues are resolved timely.
- Critically review data entered and ensure that all billable items have been billed to customers.
- Assist other AR team members in the collection of invoices – provide any documentation needed.
- Coordinate with Dispatchers and Supervisors to get documents and resolve issues
- Follows AR procedures by following internal accounting controls.
- Prepare and assist in preparing and updating process documentation and how-to guides.
- Connect and coordinate with the AR team on a schedule for saving weekend tickets.
- Ensures strict confidentiality and privacy of financial records.
- Follows A/R procedures by following internal controls.
- Contributes to team effort by accomplishing job-related results as needed.
- Fulfill other duties as necessary including but not limited to backup coverage for others in the team.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Cross-train in other areas for backup as required.
- Other job duties as required.
QUALIFICATIONS:
- Accounting, Finance, or Business Administration diploma or certificate an asset but not required.
- 1-3 years of direct experience in an A/R capacity.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and a positive team attitude.
- Ability to effectively communicate both verbally and in writing.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Excellent analytical and problem-solving skills.
COMPETENCIES:
- Customer Focus
- Communication
- Teamwork
- Attention to detail
- Accuracy
- Problem Solving
- Accountability and Dependability
- Ethics and Integrity
WORK ENVIRONMENT/PHYSICAL DEMANDS:
- Manual dexterity is required to use desktop computers and peripherals.
- Reaching above shoulder height or below the waist as well as some lifting as required.
EXPECTED HOURS OF WORK:
- This is a full-time salaried position. Standard hours of work are Monday through Friday, 8:00 am to 5:00 pm.
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care
Schedule:
Experience:
- Accounts receivable or similar: 1 year (required)
Work Location: In person