Application deadline: 04 May 2024 - Canada - Location: Toronto, ON - Other functions
Administrative Assistant
Toronto
Regular, Part-time
Hybrid
Do you want to join one of the leading engineering consulting companies, creating value for customers, people, and societies worldwide? Are you someone with good organizational skills and a predisposition to take immediate action, monitor follow-up, and ensure closure on a wide variety of tasks? Can you represent the office in a professional manner dealing with senior internal/external clients regularly? Then join us and we can be great together!
Turn challenges into sustainable solutions
We are looking for an Administrative Assistant to join our Canadian team. Your primary task will be to assist with the day-to-day administrative aspects of running the office and will enjoy working in a fast-paced team environment. Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.
Your key responsibilities will be to:
Provide administrative support like filing, typing, preparing reports, and circulating office mail, and perform receptionist services such as answering and routing telephone calls and greeting visitors
Manage office supplies and invoicing
Serve as the first point of contact for questions and information on onboarding, IT, health and safety, etc., and direct questions to appropriate sources
Assist peers and departmental team members with overflow, special projects, and day-to-day tasks, and maintain a system to track items requiring follow-up and follow-through
Exercise independent judgment, escalating serious or unique situations to higher levels
Assist with additional office responsibilities, i.e. special office projects, social functions, etc., and assist in other administrative matters as required
Your skills. Our team. Together we design the future
The first step to growth in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
On top of that, you will:
Have a proven ability to work effectively in a fast-paced, and detail-oriented environment where multiple projects are always in motion, previous experience in a similar role is advantageous
Have high attention to detail and a great focus on keeping track of commitments and responsibilities
Exhibit the ability to perform effectively during periods with stringent time schedules
Be able to interact effectively with all levels of management within the organization
Demonstrate a solid commitment to workplace professionalism and ethical conduct
Preferably have access to reliable transportation for running errands (costs reimbursed)
A place to work and so much more
At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100% of our revenue come from activities that move our customers towards sustainability.
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.
With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 8,000 people who bring their expertise in engineering, architecture, energy and environment into play.
What we also offer:
Being part of the COWI community offers more than just an attractive salary. We take care of our people both professionally and personally.
Some of our benefits include:
Flexible working arrangement | Fantastic close-knit team with a wealth of knowledge to share! | Floating holiday to celebrate employee diversity | Paid sick leave | Annual Fitness spending account. Yes, you can use this for a ski pass, yoga or gym membership | Group RRSP program with company matching | Personal and professional development fund | Parking or public transit allowance | Employee Assistance Program (EAP) | Referral incentive program| Frequent social events
Got more questions?
If you have any unanswered questions about the role or what we have to offer, please reach out to Talent Acquisition Administrator Mehul Jain at MHJI@COWI.COM.
Equal opportunity employer
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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