Position Summary
This is a full-time position (4 1/2 days per week), reporting to the Head of Corporate & Client Accounting, working out of our Collingwood or Mississauga office. Primary responsibilities include full cycle bookkeeping, processing of FA corporate and client company payroll and benefits, complying with federal and provincial legislations in Ontario, Nova Scotia, and British Columbia. Secondary responsibilities include assisting with investment data entry.
Location
This can be a hybrid position working 2-3 days per week from either our Mississauga or Collingwood office location, blended with days working from your home office. Working full-time at the office is also an option.
Key Responsibilities
A. Payroll, Benefits & Bookkeeping
Payroll:
· Day-to-day payroll administration for FA including new hires, changes, terminations to ensure accurate processing of semi-monthly salary payroll cycles.
· Day-to-day payroll administration for six FA client organizations including new hires, changes, terminations to ensure accurate processing of weekly, bi-weekly, and semi-monthly salary and hourly payroll cycles.
· Payroll processing using various methods: Payworks, EasyPay, and Sage 50.
· Manage WSIB for claims and general administration for Clients.
· Issues Record of Employment (ROE) in a timely manner to comply with EI Regulations.
· Generates all payroll reports as required.
· Issues T4s and T4A’s.
Benefits:
· Benefit administration for FA corporate employees through enrolment, changes, terminations.
· Benefit administration for FA client company employees through enrolment, changes, terminations.
· Respond to all benefit inquiries on plan provisions, benefits enrollments, status changes and other general inquiries.
· Distribute all benefit enrollment materials and determine eligibility.
Bookkeeping
· Full-cycle bookkeeping from journal entries through to financial statements
· Posting corporate bookkeeping transactions into accounting software.
· Assist with reconciliation of tax slips to client corporate and trust financials.
· Assist with bookkeeping for investment entries (collect invoices, investment statements, etc.).
· Maintain bookkeeping for certain corporate Clients.
· Assist with bookkeeping and administration for Clients’ rental properties.
B. Investment Support
· Assist with daily investment data entry, reconciliation, and file management.
· Prepare daily transactions and position reconciliations from automated data feeds.
· Format spreadsheets and upload data to investment platform.
· Add transaction reports to investment strategies for CCO review and archive for OSC compliance.
Knowledge, Skills, and Experience
· Minimum 3 years of bookkeeping and payroll experience.
· Certified Professional Bookkeeper Certification (CPB) designation is required.
· Payroll certification is an asset.
· Knowledge of benefit administration is an asset.
· Advance Microsoft Excel experience is a must.
· Analytical skills, good judgment, and critical thinking skills.
· Commitment to professionalism, communication, quality, efficiency, and process improvement.
· Consistently exhibit the ability to balance multiple priorities.
· Ability to maintain confidentiality with sensitive information.
· Experience with QuickBooks Online and Sage 50 is an asset.
Qualified candidates, please send cover letter and resume to careers@firstaffiliated.ca. While we appreciate all applications, only those selected for an interview will be contacted. Thank you!
Job Type: Full-time
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Commuter benefits
- Company events
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Tuition reimbursement
- Work from home
Schedule:
Supplemental pay types:
Education:
- Secondary School (required)
Experience:
- Payroll: 3 years (required)
- Bookkeeping: 3 years (required)
Language:
Work Location: Hybrid remote in Mississauga, ON L5N 1P7
Expected start date: 2024-04-29