Normal Hours of Work: Generally, 40.0 hours per week, to a maximum of all of the time required to fully discharge the duties and responsibilities of the position. It is expected that we keep our schedules in line with the Administration Office hours which are Monday to Friday 9am to 5pm.
Work Area: Accounting department and Resort in general.
Responsibilities:
- Accounts Payables Invoice data entries and department allocations
- Vendors statement reconciliation
- Purchase order reconciliation
- Filing
- Produce payables request list
- Issue payments for signing officers
- Maintain and report petty cash expenses
- Accounts Receivable / Billing Produce invoices as required Record and reconcile on-account charges
- Daily Cash Receipt reconciliation Sandpiper Golf Course / Clubhouse Restaurant / Rowena’s Inn / Special Events
- Balancing of cash and revenue from daily POS reports, and balancing of credit card summaries of all department daily sales;
- Reconciliation of daily department cash transactions
- Audit payment types
- Audit gift certificates – issued and redeemed
- In the daily workbook track all revenues, payment types and account charges
- Ensure all supporting documents are accounted for and filed accordingly
- Inventory / Supply Management Receive all inventory for resale Record inventory into POS software (Teeon, Squirrel)
- Maintain monthly inventory tracking reports
- Communicate inventory levels to appropriate team leaders
- Payroll Input employee information into payroll processing software
- Track hourly employee schedule to ensure appropriate payroll processing
- Maintain Files and Excel Worksheets A/R miscellaneous Guest ledger
- Liquor register
- Event deposits (Tournament, wedding, corporate and in-house events)
- General Duties
- Manage Resort and main office supply orders.
- Maintain liaison with all Resort Management;
- Ability to pass on information regarding special requests, complaints, suggestions, etc.;
- Know all fire, life and safety procedures; take all means necessary to ensure the safety and comfort of guests and employees in an emergency;
- Attend meetings as requested
- Communicate any pertinent information to the Finance Manager, Assistant General Manager, General Manager and related department leads.
- Assist Finance Manager in the preparation of month-end reporting; including but not limited to intercompany, cash clearing, and credit card accounts.
- Assist with employee training on various Point of Sale software and implement required changes within the software including price changes, new departments, items, etc.
- Perform other duties as required.
Education and Experience
- Completion of an accounting diploma program or equivalent.
- Computer experience with a recognized accounting package (Sage 50 preferred).
- Experience with MS Office, specifically Outlook, Excel, Word, and PowerPoint.
- 2-5 years of administration and bookkeeping experience required.
- Must have office experience and ability to support several managers while handling multiple priorities.
- Experience in a fast-paced, paperless environment with high volume of transactions.
Skills
- Able to organize, multitask and prioritize work effectively with a high sense of urgency.
- Excellent communication skills with the ability to communicate ideas and instructions clearly and concisely to staff, suppliers and other stakeholders in a professional manner.
- Able to communicate both orally and written in English.
- Able to work independently and maintain a positive attitude within a busy environment where change occurs on a regular basis.
- Strong math skills: ability to analyze purchases and product statistics to support effective decisions.
- Ability to coordinate with other staff and departments.
- Deadline driven, personable and team oriented.
- Exceptional attention to detail and accuracy.
- Solid problem-solving techniques.
- Ability to exercise tact and discretion in handling confidential information and sensitive matters.
- Ability to collaborate effectively with colleagues as a team to support overall organizational strategy and to meet departmental goals and deadlines.
- Strong computer skills; proficient in MS Outlook, Word, and Excel.
Job Type: Full-time
Pay: $55,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Ability to commute/relocate:
- Harrison Mills, BC: reliably commute or plan to relocate before starting work (required)
Experience:
- Local: 1 year (required)
- Accounting: 2 years (required)
- Bookkeeping: 2 years (required)
Work Location: In person