JOB SUMMARY: The Accounting Clerk and Payroll Back Up plays a vital dual role in our finance team by managing accounts payable and providing crucial backup support for payroll. This position requires a detail-oriented individual with excellent organizational skills, capable of multitasking and adapting to the dynamic needs of the team. The ideal candidate will have the personality and temperament necessary to support a diverse administrative team and interact effectively with staff at all levels.
REPORTS TO: Finance Manager
KEY DUTIES & RESPONSIBILTIES (includes but not limited to):
- Maintain accounts payable ledger by verifying and posting all supplier invoices and payables transactions
- Keep accurate supplier files and records
- Conduct monthly reconciliation of the accounts payable ledger to ensure all entries are valid and appropriately addressed
- Record all monthly credit card transactions
- Manage vendor payments through BMO Online Banking for Business and maintain up-to-date banking information for new and inactive payees
- Prepare bank deposits and maintain a systematic deposit filing system
- Perform monthly bank reconciliations
- Scan invoices, cheques, and other documents for digital backup
- Handle general accounting and banking tasks as needed
- Investigate and resolve any transaction discrepancies or issues
- Manage data and ensure its accuracy and confidentiality
- Provide documentation and support during the annual audit
- Assist colleagues and provide support as necessary, ensuring a collaborative work environment
- Serve as a backup to the payroll team, including recording bi-weekly payroll entries in QuickBooks and assisting with payroll reporting and other duties as needed
- Perform additional duties as assigned
QUALIFICATIONS AND SKILLS:
- Certificate or Diploma in Accounting preferred
- 1-3 years of practical experience in an accounts payable or similar financial role
- Proficiency in QuickBooks Enterprise desktop and strong computer skills in a Microsoft Windows environment, including Microsoft Word and Excel
- Excellent oral, written, and interpersonal communication skills
- Strong analytical skills and proficient in reconciliation
- Superior organizational and prioritization skills
- An understanding of the accounts payable process and proactive problem-solving skills
BENEFITS:
- Salary $45,000 - $55,000 per annum
- Extended Health, Dental Care
- Municipal Pension Plan
- Support for professional development and continuous learning
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