We currently have an opening for a maternity leave position, which ideally is filled by the conclusion of May 2024, to facilitate training alongside the incumbent Accounts Receivable Administrator. The position will extend to the end of August 2025. The duration of the role will range from 12 to 14 months, contingent upon the commencement date.
Position Overview
This role entails reporting directly to the Controller and collaborating closely with Project Managers and Lead Hands to oversee all facets of accounts receivable management and the processing of daily employee timecards.
The Role
· Accounts Receivable Management: Oversee accounts receivable operations in collaboration with Project Managers, ensuring the accurate completion of bi-monthly and daily invoicing, dispatching invoices to clients, processing payments, issuing statements, addressing both inquiries and outstanding accounts, and furnishing reports to Project Managers and the Controller.
· Timecard Administration: Timely entry of daily timecards and the compilation of labor reports, meticulously updating records of overtime, accrued vacation, statutory holidays, sick pay hours, and other relevant data using Excel.
Duties and Responsibilities
· Issuing invoices twice monthly, with additional ad hoc invoicing upon request by Project Managers.
· Processing all accounts receivable payments (via cheque, EFT, wire transfer, cash, credit card) and applying them to respective accounts.
· Reconciling daily payments with bank statements and inputting them into the designated software platform.
· Generating monthly reminder statements for clients.
· Conducting monthly Work in Process reporting.
· Handling accounts receivable adjustments in accordance with authorization from Project Managers or the Controller.
· Daily input and reconciliation of timecards, and distribution of daily labor reports to management and designated personnel.
· Maintaining digital records of accounts receivable, Work in Process, and timecards in SharePoint.
· Fulfilling additional tasks as directed by the Controller.
Qualifications
- Minimum of one year's experience in an office environment, preferably with exposure to customer service and/or accounts receivable.
- Exceptional communication skills, both written and verbal, essential for serving our diverse international clientele.
- Proficiency in Office 365, with a strong emphasis on Excel and digital filing capabilities.
- Familiarity with cloud-based accounting software.
- Fundamental bookkeeping expertise, demonstrating comprehension of the interconnectedness between accounts receivable, employee time and financial reporting.
- Exceptional attention to detail.
- Knowledge of current BC Labour Regulations governing overtime, accrued vacation, statutory holidays, and sick pay hours.
- Typing speed of at least 45 words per minute.
- Organizational acumen and the ability to prioritize tasks effectively.
- Demonstrated enthusiasm and a positive attitude, coupled with a keen willingness to learn, and expand skill sets.
Compensation
Competitive remuneration in alignment with industry standards, inclusive of a comprehensive health and benefits package following three consecutive months of employment.
o The successful candidate will be required to provide references.
o This position is locally based in Sidney, British Columbia
o To learn more about Philbrook's Boatyard Ltd, please visit our website at www.Philbrooks.com
Job Type: Full-time 1+Year term.
This is not a remote work position.
Job Types: 1+ year term.
Pay: $23.00-$26.00 per hour
Benefits
- Casual dress
- Company events
- Dental care
- Vision Care
- Disability insurance
- Extended health care
- Life insurance
Schedule
8-hour shift/ 40-hours per week – (flexible hours can be discussed)
This is not a remote work position.
Application question(s)
· Are you currently living within a reasonable commute to this location?
· Are you a Canadian citizen or holder of a valid work permit which does not expire before August 31, 2025?
Experience
- Accounts receivable: 1 year (preferred)
- Exposure to payroll benefits/legislation
- Cloud-based accounting & digital filing programs
- Customer Service
Job Type: Fixed term contract
Contract length: 12 months
Pay: $23.00-$26.00 per hour
Expected hours: No less than 40 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Store discount
- Vision care
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Application question(s):
- Must be able to commute from your current location
Experience:
- Accounts receivable: 1 year (required)
Work Location: In person