About Us: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team.
Job Summary: The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The ideal candidate will be resourceful, a good problem solver, and organized.
Key Responsibilities:
- Answer and direct phone calls, take messages, and handle correspondence.
- Manage and organize office operations and procedures.
- Schedule meetings and appointments.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies and research new deals and suppliers.
- Order and track materials supplies for all projects.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Coordinate and assist with special projects as required.
- Ensure the office is always clean and presentable.
· Perform general office tasks such as typing, filing, and answering phones.
· Manage incoming and outgoing correspondence.
· Assist with data entry and maintaining electronic and hard copy filing systems.
· Coordinate appointments and maintain calendars.
· Provide exceptional customer service to clients and visitors.
· Assist with proofreading documents for accuracy.
· Utilize QuickBooks for basic accounting tasks.
· Coordinate project installation with clients, installation teams and production.
· Provide support to marketing team.
Qualifications:
- Proven experience as an administrative assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Expected hours: 37.5 per week
Benefits:
- Extended health care
- On-site parking
- Store discount
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Commission pay
- Overtime pay
Education:
- Bachelor's Degree (preferred)
Experience:
- Administrative experience: 2 years (required)
- QuickBooks: 1 year (required)
Work Location: In person