Office Administrator/Bookkeeper Role
Our firm seeks a motivated individual to join the team on a full-time basis in the capacity of Office Administrator and Bookkeeper. The successful individual can expect a pleasant working environment in a collaborative office located in Aylmer. The ideal candidate will have related work experience, preferably in office administration. A firm knowledge of bookkeeping and office administration, strong communication skills and ability to work both independently and as part of a team are essential attributes to this position.
The work is anticipated to be undertaken on full-time basis and is an “in office” position. The successful applicant will undergo a three (3) month training/probationary period with the goal of commencing this position on July 17 2024
The role includes but is not limited to the following (divided into two parts):
Office Administration (approx. 60% of role)
- Day-to-day running of the office: answering the telephone, ordering office supplies, ensuring the office equipment remains in good repair, maintaining online and physical filing systems and archives
- Monitor status of computers and licenses
- Update and maintain the address book
Bookkeeping (approx. 40% of role)
· Process and manage accounts payable and accounts receivable
· Check and verify source documents such as invoices, receipts and computer printouts
· Allocate and post financial transactions
· Work on general ledger to transfer data and perform reconciliations
· Perform bank and account reconciliations
· Respond to client questions
· Perform data analysis and general financial reports
· Ensure company is complying with the relevant reporting requirements
· Prepare tax payments and assist with income tax preparation
· Assist with audits
· Maintain complete filing system to support financial records
Key Qualifications
· Work experience in Office Administration and Accounting is a strong asset
· Proficient in the Microsoft Office suite of products with a special emphasis on Microsoft Excel and Word
· Proficient in the Adobe suite of products
· Exceptional spoken and written English communication skills
· Ability to work independently and on a team, and can problem solve
· Detail oriented and comfortable working in a fast-paced office environment
· Superior organization skills
Assets
· Adaptable, takes direction and feedback well
· Ability to learn quickly and thoroughly
· Autonomous and proactive
· Good mathematic skills
· Good multi-tasking and organizational skills; able to plan
Job Types: Full-time, Permanent, In person
Work Hours: Monday to Friday 8:30am-4:30pm
Application: Open until filled
We thank all applicants who apply; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $19.00-$21.00 per hour
Expected hours: 40 – 45 per week
Schedule:
Ability to commute/relocate:
- Aylmer, ON N5H 1L2: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- office administration: 2 years (required)
- Bookkeeping: 1 year (preferred)
Language:
Work Location: In person
Application deadline: 2024-07-28
Expected start date: 2024-07-20