POSITION
Accounts Payable Administrator
LOCATION
Toronto, Ontario (Hybrid)
REPORTING RELATIONSHIPS
As part of our Finance team, this position reports directly to Manager, Accounts Payable, and has no direct reports.
ACCOUNTABILITIES AND KEY FUNCTIONS
The Accounts Payable Administrator (AP Admin) is responsible for the complete cycle of Accounts Payable. The AP Admin will ensure the timely and accurate processing of invoices and bi-weekly payment runs. They will respond to vendor inquiries and internal requests.
ROLE & RESPONSIBILITIES:
- Manage the Accounts Payable & Invoicing Inbox.
- Organize all invoices, statements, and other relevant documentation.
- Process invoices matching to purchase orders and ensure accurate charging of accounts.
- Process employee expense reports.
- Follow up with Internal staff on pending approvals.
- Coordinate with Construction and Operations to ensure all invoices are properly coded and approved.
- Prepare vendor cheques & EFT file upload.
- Check vendor invoices for accuracy, correct period of performance, amount owed, and if any sales tax is present.
- Physical/electronic filing of invoices and cheque stubs.
- Reconcile vendor statements and communicate with vendors and/or internal departments, as necessary.
- Upload Rent into Accounting Software.
- Complex Vendor inquiries to be forwarded to Division Coordinator & AP Manager.
- Correspond with clients and suppliers by email and phone.
- Support other Finance team members with the month-end close and other ad-hoc projects.
- Other responsibilities, as may be assigned.
KNOWLEDGE, SKILLS & ABILITIES
- College diploma in accounting and related courses is preferred.
- Solid understanding of basic accounting principles.
- Strong Microsoft Office skills, especially in Excel.
- Knowledge of Adobe
- Knowledge of Netsuite is an asset.
- Knowledge of Netsuite OCR invoicing is an asset.
- Ability to work collaboratively with cross-functional teams.
- Ability to timely identify and problem solve.
- Attention to details and accuracy
- Ability to work independently with minimal supervision.
- Sense of organization, discipline, and task prioritization.
- Ability to work with multiple subsidiaries.
MINIMUM QUALIFICATIONS
- 3-5 years of Accounts Payable experience in a fast-paced environment.
Job Types: Full-time, Permanent
Pay: $45,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Work from home
Schedule:
Supplemental pay types:
Experience:
- Accounts payable: 1 year (required)
Work Location: Hybrid remote in Toronto, ON M5V 3C7